Agenda Item Title:
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City Council Office recommending the Council discuss the process for selecting a vendor for the "Water event investigative services for the Sandy City Council"
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Presenter: Dustin Fratto
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Description/Background:
This past month the Council issued a request for proposals (RFP) seeking investigative services for the water event. The RFP deadline is 10:30 a.m., Wednesday April 3, 2019. Following the deadline, proposals may be reviewed by the appropriate party. As the procurement unit, the Council must now appoint an evaluation committee to review the proposals and to select a vendor.
Utah State Code 63G-6a-707(3) states:
(3) The conducting procurement unit shall:
(a) appoint an evaluation committee consisting of at least three individuals with at least a general familiarity with or basic understanding of:
(i) the technical requirements relating to the type of procurement item that is the subject of the procurement; or
(ii) the need that the procurement item is intended to address; and
(b) ensure that the evaluation committee and each individual participating in the evaluation committee process:
(i) does not have a conflict of interest with any of the offerors;
(ii) can fairly evaluate each proposal
(iii) does not contact or communicate with an offeror concerning the procurement outside the official evaluation committee process; and
(iv) conducts or participates in the evaluation in a manner that ensures a fair and competitive process and avoids the appearance of impropriety.
There are two ways for this RFP to be awarded:
Method 1: Adhere to the Sandy Purchasing Code, Section 11-1-8(g), which states:
(1) Competitive sealed proposals may be used for the procurement of services for consultants, professionals, and providers.
(5) A register of proposals shall be prepared and shall list such information with respect to each proposal as is important in making the decision which shall be open for public inspection ...
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