Agenda Item Title:
Title
City Council adopting a ten year Administrative Department Management Study Schedule
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Presenter:
Dustin Fratto, Council Office Director
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Description/Background:
On May 30, 2023 the City Council adopted a policy (attached) outlining and requiring periodic administrative management studies. In part, the policy requires the following from the Council:
Within 90 days of the adoption of this policy, and then again, every 10 years beginning in January of 2030, the Council shall adopt a ten-year Management Study Schedule outlining which five City Departments and/or divisions will be studied that decade. This schedule is meant to inform and prepare departments and divisions for their individual Management Study.
Tonight, the Council should discuss and, via resolution, select which departments or divisions will be studied during the following fiscal years: 2024, 2026, 2028, and 2030.
The resolution includes a recommendation from the Council Office, vetted through the Administration, to conduct the following studies:
FY 2023-24: Fire Department (Department 22)
FY 2025-26: Public Utilities Department (Department 6)
FY 2027-28: Police Department (Department 21)
FY 2029-30: Emergency Management Division (Department 1220)
Fiscal Impact:
Each fiscal year, by policy, the Council is required to appropriate $50,000 towards Departmental Management Studies. For the FY 2023-24 study, the Council has appropriated $50,000.
Further action to be taken:
Prior to September 30th of Fiscal years 2024, 2026, 2028, and 2030 the Council Office Director will work with the City Council, the Administration, and departmental leadership to draft an RFP for that fiscal years study.
Recommended Action and/or Suggested Motion:
Recommendation
Motion to adopt Resolution 23-39C as presented (OR as amended if changes are made during the meeting).